60-Second Gmail Pro: Auto-Organize Your Inbox 2025 Guide

How to Create and Organize Email Filters in Gmail

Here's your practical win for today. I'll walk you through setting up a Gmail filter for the First AI Movers newsletter—and you can adapt this for any other subscription or email.

Step 1: Access Your Email 0:00

• Open your Gmail account.

• Locate the email address you want to filter. 

Step 2: Create a Filter 0:23

• Click on the email address.

• In the search bar, type 'from:' followed by the email address, e.g., [email protected].

• Click on 'Create filter'.

Step 3: Choose Filter Actions 0:37

• Decide what you want to do with the filtered emails:

  • Skip the inbox (archive it).

  • Apply a specific label (e.g., 'Newsletter').

  • Create subfolders for better organization.

Step 4: Additional Filter Options 0:57

• You can also:

  • Automatically archive emails.

  • Forward emails to another address (for advanced users).

  • Ensure emails never go to spam.

Step 5: Mark as Important 1:07

• Always mark important emails to ensure they are delivered to your inbox.

Step 6: Use Categories 1:17

• If you prefer not to use labels or folders, consider using Gmail's categories.

Step 7: Apply Filter to Existing Emails 1:40

• The filter will also categorize and classify all past emails that match the criteria.

Step 8: Review and Finalize 1:40

• Review your filter settings and finalize to organize your email effectively.

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Hi, my name is Dr. Hernani Costa, Founder of First AI Movers. For inquiries and partnerships, contact me at info at firstaimovers dot com; or message me on LinkedIn.